Data Inspiration Group Limited
Health & Safety Policy

(For a small organisation with under 5 employees)

1. Policy Statement

Data Inspiration Group Limited is committed to ensuring, so far as is reasonably practicable, the health, safety and welfare of its employees, contractors, volunteers, and others who may be affected by our work.
We operate primarily from shared office environments and through remote working, and we also deliver training days at schools and colleges across the UK. While we may rely on host organisations’ health and safety arrangements, we recognise that the ultimate responsibility for the health and safety of our people rests with us.
We aim to:

  • Prevent accidents and work-related ill health
  • Provide clear information, instruction and guidance to our staff and volunteers
  • Consult with our workers on matters affecting health and safety
  • Ensure safe working arrangements when working remotely or at client sites

This policy will be reviewed annually or sooner if there are significant changes in operations.
Signed: ___________________________
Name: Rachel Keane
Position: Director
Date: 8th October 2025

2. Responsibilities

    • Directors
      Overall responsibility for health and safety rests with the Director. This includes ensuring this policy is implemented, reviewing risks, arranging appropriate training and guidance, and ensuring compliance with legal requirements.
    • Employees and Contractors
      All employees and contractors must take reasonable care of their own health and safety and of others who may be affected by their actions. This includes:

      • Maintaining a safe and appropriate working environment when working from home.
      • Reporting any hazards, accidents or concerns to the Director.
      • Following any health and safety guidance provided by Data Inspiration Group Limited and the host site.
    • Volunteers
      Volunteers supporting training delivery will receive an appropriate safety briefing and must follow the health and safety procedures of both Data Inspiration Group Limited and the host educational institution.

3. Arrangements

  • Shared Office Environments
    We operate from shared office facilities that have their own health and safety policies, risk assessments and emergency arrangements. We will comply with those arrangements and cooperate with the building management.
  • Remote Working / Homeworking
    Employees working from home are responsible for ensuring that their workspace is safe and suitable. The company will provide basic guidance on setting up a safe home workstation (e.g. safe electrical use, ergonomic setup, avoiding slips and trips). Risk assessments may be conducted remotely (e.g. via self-assessment checklists).
  • Onsite Delivery at Schools and Colleges
    • Cooperate with the host organisation’s health and safety procedures
    • Ensure our staff and volunteers are briefed on site-specific risks (fire exits, first aid arrangements, safeguarding)
    • Provide our volunteers with appropriate guidance before the event
    • Report any incidents or hazards to both the host and our Director

The host organisation is responsible for the safety of their premises, their staff and students. Data Inspiration Group Limited remains responsible for the safety of its own employees and volunteers.

  • Training and Information
    All staff and volunteers will receive information on this policy and relevant procedures. Additional guidance will be provided as needed.
  • Accidents and Incident Reporting
    Any accidents or near misses involving our staff or volunteers must be reported to the Director as soon as possible. Records will be kept, and where necessary incidents will be reported to the host site or relevant authority.
  • Review and Monitoring
    This policy will be reviewed annually or when there is a significant change to our work activities or legal requirements.